Thank you for choosing to be part of our Annotation Studio community as part of the Active Archives Initiative at MIT (“we”, “us”, or “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at aai[email protected].
In short: We collect personal information that you provide to us.
We collect personal information that you voluntarily provide to us when registering at the Services, when participating in activities on the Services (such as creating Documents or Annotations), or otherwise contacting us.
The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make and the products, services, and features you use. The personal information we collect can include the following:
Personal Information Provided by You. We collect first name, last names, email addresses, and other similar data provided at registration.
Information About Your Activity. We collect app usage, Documents and Annotations, and other similar data.
In short: We process your information for purposes based on the operation of our Services, compliance with our legal obligations, and/or your consent.
We use personal information collected via our Services for a variety of purposes described below. We process your personal information for these purposes with your consent and for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.
We use the information we collect or receive:
In short: We only share information with your consent, to comply with laws, to provide you with services, or to protect your rights.
We may process or share data based on the following legal basis:
More specifically, we may need to process your data or share your personal information in the following situations:
In short: We only share information with the following third parties.
We only share and disclose your information with the following third parties. We have categorized each party so that you may be easily understand the purpose of our data collection and processing practices. If we have processed your data based on your consent and you wish to revoke your consent, please contact us.
When we have no ongoing legitimate need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
In short: We aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the services within a secure environment.
In short: You may review, change, or terminate your account at any time.
If you are resident in the European Economic Area and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
If you would at any time like to review or change the information in your account or terminate your account, you can:
Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or functionality of our Services.
A privacy breach occurs when there is unauthorized access to or collection, use, disclosure or disposal of personal information. You will be notified about data breaches when the Active Archives Initiative at MIT believes you are likely to be at risk or serious harm. For example, a data breach may be likely to result in serious financial harm or harm to your mental or physical well-being. In the event that the Active Archives Initiative at MIT becomes aware of a security breach which has resulted or may result in unauthorized access, use or disclosure of personal information, the Active Archives Initiative at MIT will promptly investigate the matter and notify the applicable Supervisory Authority not later than 72 hours after having become aware of it, unless the personal data breach is unlikely to result in a risk to the rights and freedoms of natural persons.
In short: Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
In short: Yes, we will update this policy as necessary to stay compliant with relevant laws.
If you have questions or comments about this policy, you may email us at [email protected] or by mail to:
Active Archives Initiative at MIT
Massachusetts Institute of Technology, 14N-421
77 Massachusetts Ave.
Cambridge, MA 02139
Based on the laws of some countries, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To request to review, update or delete your personal information, please submit a request form by clicking here. We will respond to your request within 30 days.